What Is Cloud Accounting?

One of the most exciting changes in the accounting industry is cloud accounting. Cloud accounting is a general term for several types of accounting solutions, all of which have in common one thing: The accounting system is accessible via a remote server that is connected to the internet, but in a private, secure space that only authorized users can access.

In the past, accounting systems software programs such as Intuit QuickBooks® have been located on a small business owner’s own private PC or a private server within the small business. This allowed one or more employees within the same physical location access to the accounting software. Access to a “desktop accounting system” was limited, especially if the small business added additional business locations and/or needed outside consultants such as bookkeepers, tax preparers, or auditors to be able to access the system.

Cloud accounting solves the limited access problem because you can access a cloud accounting system via an Internet browser or a remote desktop connection that accesses the system through a private connection.


Here are the reasons many small businesses are moving to the cloud.

  1. Anywhere, anytime access to your accounting system.

    As our workforce becomes more mobile, cloud accounting provides a tremendous convenience by allowing users to access the accounting system from any computer connected to the internet.

  2. Access via all different kinds of computers and devices
  3. No more software updates or version upgrades
  4. Tighter security

    Yes, that’s right. Your data is more secure in cloud accounting than it is on your PC. That’s because the data centers that provide cloud accounting follow strict security procedures. Some of the security features include:
    • Physical security including limiting building access and computer room access with James Bond-like features such as retina and fingerprint scans
    • Data security including firewalls, multiple layers of password management, employee training, and much more
    • Redundancy of computers and data for disaster recovery
    • 24/7 network monitoring

  5. Built-in offsite backup
  6. No more file version errors


The costs of a cloud accounting solution will vary depending on the following factors:

  • The accounting software you choose
  • Whether you choose to host a desktop software or choose a SaaS
  • How many users need access to your software
  • What features you need, and whether you can get them in the core software or an add-on

Some accountants will include your software, hosting, and other technology requirements in a comprehensive price that includes bookkeeping, payroll, controller review, and tax compliance. In these cases, the accountant will likely deal with the cloud accounting vendor and you will not have to manage that relationship.  In other cases, the accountant may simply pass on some references to you and leave you to work with the vendor directly.

Your Options for
Virtual Financial Management

Premium VFM

This is the best option for ambitious business owners who want to build a successful and profitable business. This is for you if you want to go beyond the data entry and get regular support and business advice from us. We help you interpret the numbers and make the right decisions. You also benefit from completion of your annual financial statements.

Full bookkeeping

This is our most popular option. It’s for busy business owners who want us to save them time and make life easier. We go beyond the essentials and make your life easier. Some of the key things you benefit from include an annual business review, completion of your sales tax returns and helping you get much more from your cloud accounting system.

Essential data entry

This option is best for those business owners who are simply looking to get the basic entries done to ensure being compliant with the tax authorities. This is suitable for smaller businesses and those on a tight budget.

The essential things you need to be compliant*

Your paperless expense and receipt processing system

Unlimited email and telephone support

Complete and file sales tax returns

Adjust for any foreign currency transactions

Maintain your fixed asset register

Review of balance sheet items for accuracy

Annual business review

Your holistic cloud financial system

Summary management reporting

Cost control: Expense monitoring, analysis and advice

Accounts receivable monitoring

Enhanced credit control

Precision accounting with accruals, deferrals and prepayments

Regular business review meetings and advice

Completion of annual financial statements

Cloud accounting software - typically retails at $840+tax per year

Cloud accounting training guide

100% Service guarantee

Premium package



Full Package


Essential Data Entry


*The essential things you need to be compliant include: posting all business bank transactions; reconciling bank accounts; posting purchase invoices, expenses and cash transactions; posting credit card transactions; reconciling credit card accounts; reconciling the monthly sales and purchase ledgers; completing the sales tax reconciliations; posting any payroll journals; recording releases of restricted funds (for nonprofits); our record keeping education program; and access to our secure online portal.

How to Get Started - Cloud Accounting in Round Rock, TX

Frankly, we’re pretty excited about the possibilities and results we’ve seen with the implementations we’ve done. If we’ve piqued your curiosity about cloud accounting, please feel free to reach out so we can continue the conversation. We can share any specific current success stories of clients we have successfully moved to the cloud, and we can discuss our recommendations and costs for a proposed move for your business.

Feel free to schedule a free discovery call to start the conversation.